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Activ8 Day Trip Policies

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This policy aims to:

  • Take into account the age and interests of the children while also incorporating the Activ8 Strand of ‘Orienteering and Exploring’ which is considered when deciding on a tour.
  • Arranged tours to present the children with a new environment in which they can observe, investigate and relate their findings to their own environment.

The success of this policy will be assessed against the above aims.
It will be the responsibility of the Activ8 Camp Management Team to co-ordinate a review of this Policy.

  • Tours/Outings Policy.

Taking into account the age and interest of the children, Camp Day Trips will be arranged by the Management Team to present the children with a new environment in which they can observe, investigate and relate their findings to their own environment. Day Trips should incorporate the Activ8 strand of ‘Orienteering and Exploring.’

1. Transport

The transport organiser of the tour will ensure that:

(a) Tenders are sought for all tours
(b) A form of transport, appropriate to the distance and the numbers travelling will be chosen.
(c) The bus Company/suppliers and drivers accept the following conditions:

(i) All transport supplied will be suitable and well-maintained. Leaders have the right to refuse any bus they find unsuitable for their outing. If the bus proves unsuitable a replacement will be supplied or the money refunded.

(ii) The driver will be used to dealing with children and have a thorough knowledge of and follow the itinerary and timetable for the tour. The driver is responsible for the safety of the children while they are travelling but leaders have the right to intervene if it is felt that the safety of the children is compromised

(iii) The group will have access to the bus for the full day.

(iv) If the weather conditions are unfavourable the group will have the use of the bus for sheltering or for eating lunch.

(v) The incidental consumption of food (Snacking) and singing on the bus – at an acceptable level – will be at the discretion of the leader in consultation with the driver. Buses will be left as they were found.

2. Tour Kit

Leaders will take a tour kit on all outings. These will be available from the Management Team. The kit will contain:

  • First aid materials, refuse and illness bags, newspapers, kitchen roll.
  • Mobile phone.
  • Spare clothes in case of ‘accidents’

4. Venue

The Manager will be au fait with venue, with particular reference to services available (phone, toilets, emergency facilities). Where no phone facilities exist, the manager will have a prearranged plan to deal with emergencies.

5. Weather Conditions

Rain and head gear will be essential for all children and a change of clothes may be necessary, depending on the venue.

6. Camp Clothes

The children will wear their Camp hat and hoodie/T-shirt on the Away day trips. This is to ensure that our children are recognisable in different locations.

7. Reports

Where problems arise either with venue or transport, the Management Team will report back to the transport/event organiser who will in turn discuss it with the Manager.

8. Conduct on Tours

Childrens’ behaviour on tours will comply with the standard set down in the Camp’s Code of Behaviour. In certain circumstances parents may be asked to agree to a contract on behaviour.

Where it is felt that a child’s conduct would pose a safety risk or inhibit the enjoyment of the tour for self or others, the Manager may refuse the child permission to travel. Parents will be advised of this in advance.

9. Safety and Supervision

Leaders will be extra vigilant when taking children out of the base school. Special attention will be paid to: Road Safety, Behaviour on bus, Risks posed by particular venues (e.g. adventure playgrounds etc…)

Leaders will position themselves at the back, middle and front of the bus to prevent inappropriate behaviour/ conversations.

10. Informing Parents

The Manager will ensure that Parents are given sufficient notice of:

(a) Itinerary & Timetable
(b) Special clothing necessary and packed lunch (no glassware).

Appendix I

Tours/outings Proposal and Checklist.

Proposed date:___________ Proposed times of departure & return:_________________


1. What ratio of supervision is necessary?


2. Have additional supervisors been approached? Who?

3. What arrangements have been made for children with special needs (if applicable)?


4. What alternative arrangements been made in the event of inclement weather?


Organiser ___________________________.

Tours Checklist

1. Before the tour

venue booked
transport booked
individual parents informed of travelling embargo on disruptive pupils
timetable organised
parents informed by standard letter

– itinerary
– timetable
– cost
– lunch arrangements
– clothing necessary

agreement on

– leader
– spending money (generally none)
– acceptable behaviour on bus
– extra supervisors (minimum 9:1)

2. Day of Tour

Tour leader will ensure

– cheques for venues
– cheques for bus

Check tour kits contain

– first aid materials, refuse sacks, illness bags
– newspaper/kitchen rolls

3. After Tour

report back to office